Archives Assistant – Natural Resources

Job Description

Term: Full Time (37.5 hours per week) Three (3) month term with opportunity to extend

Closing Date: open until filled

Overview of Position

USIB is embarking on a document management initiative that would ensure the safety and security of all USIB materials by scanning them to a permanent digital environment. Documents may include but are not limited to reports, maps, legal agreements, and letters.

Duties and Responsibilities:

  • Sorting and organizing of files, prioritizing highest importance, and subjugating materials into appropriate folders.
  • Review and organization of archival paper documents and reports.
  • Developing database for file management.
  • Scanning and uploading files to secure cloud system.
  • Working with IT, as necessary to ensure proper indexing of digitized records.
  • Shredding materials that have been identified as not requiring a paper copy.
  • Filing and indexing permanent retention paper copies for permanent long-term storage.
  • Working in the Field and performing the Field Technician duties from time to time and as directed by the Natural Resources Director.
  • Participates in relevant training and workshops identified by the Natural Resources Team to enhance program services.
  • Performs other duties and responsibilities as necessary, and as directed by the Natural Resources, Director.

The successful candidate will have:

  • Experience working outdoors in remote locations and be physically fit, an asset.
  • A positive attitude, strong work ethic, and enjoy learning.
  • Proficient computer skills and experience with the Microsoft Suite.
  • Strong attention to detail and data entry skills.
  • A valid driver’s license and acceptable driver’s abstract.
  • Strong awareness of health and safety issues and a safety conscious attitude.
  • Excellent oral and written communication skills
  • Steel toe work boots are required.

Education and Experience:

  • Minimum education Grade 10 and must be at least 18 years of age.

Preference will be given to candidates that have: 

  • Previous experience with Records or Archives Management
  • Aboriginal ancestry

Submit resume and cover letter to Human Resources at or by clicking the “Apply Now” button above.

A competitive starting hourly rate, commensurate with appropriate experience.